How to Onboard as a Property Owner

Excited to partner with Fortified Realty Group to manage your properties in Fall River, MA? Our onboarding process for property owners is designed to be seamless and efficient, ensuring we have all the details needed to manage your apartments, commercial spaces, or other units effectively. This step-by-step guide walks you through the process of getting started with our property management services. Whether you own a single apartment or multiple units, we’ve got you covered with a clear and straightforward onboarding process.

Why Choose Fortified Realty Group For Property Management?

Based in Fall River, Massachusetts, Fortified Realty Group specializes in professional property management, offering tailored solutions for property owners. We handle everything from tenant screening to rent collection, making property management stress-free. Our onboarding process ensures we gather all necessary information to manage your properties efficiently, whether you’re an individual owner or operate through an LLC or trust.

Step-by-Step Property Owner Onboarding Process

Step 1: Complete The New Management Tenant Onboarding Form

Once you decide to work with Fortified Realty Group, we’ll send you a customized new management tenant onboarding form. This form collects critical information about your property and ownership details, including:

  • Property Address: The full address of the property we’ll be managing (e.g., 123 Main Street, Fall River, MA).
  • Unit Details: Number of apartments, commercial spaces, garages, or storage units.
  • Lockbox Information: Lockbox code and location for access.
  • Ownership Type: Specify if the property is owned individually, by an LLC, or through a trust. Provide all relevant ownership details, such as names and contact information.

Pro Tip: Ensure all ownership information is accurate to avoid delays in setting up your account.

Step 2: Provide Bank Account Information

For accounting and financial purposes, we require your bank account details to set up your online portal. Include:

  • Bank Name: E.g., Big Bank.
  • Routing Number: The bank’s routing number.
  • Account Number: Your account number for direct deposits or payments.

This information ensures smooth financial transactions, such as rent collection and disbursements.

Step 3: Fill Out The Unit/Tenant Information Sheet

The unit/tenant information sheet collects detailed information about each unit you own. For each unit, provide:

  • Unit Details: Number of bedrooms, bathrooms, square footage, parking spaces, and utilities included (or not included) in the rent.
  • Occupancy Status: Mark whether the unit is vacant or occupied. For example, “Apartment 1: Vacant” or “Apartment 2: Occupied.”
  • Tenant Information (if occupied):
    • Tenant names, email addresses, and phone numbers.
    • Move-in date.
    • Number of adults and children living in the unit.
  • Rental Terms: Specify if the lease is month-to-month, a one-year lease, or another arrangement.
  • Monthly Rent: Indicate the total monthly rent for the unit.
  • Security Deposit/Last Month’s Rent: Note any deposits or payments held.
  • Rental Assistance: If the tenant uses housing programs like Section 8, RAFT, or Homebase, mark “Yes” and provide details about the housing agency.

Pro Tip: Accurate tenant information helps us communicate effectively with renters and manage your units smoothly.

Step 4: Submit Required Documents

After completing the onboarding form, we’ll send you a welcome email requesting the following documents:

  • Photo ID: A clear copy of your government-issued ID (e.g., driver’s license or passport).
  • Signed W-9 Form: For tax purposes.
  • Voided Check: To verify your bank account for financial transactions.
  • Insurance Policy: Proof of property insurance.
  • Tenant Rental Agreements: Copies of current lease agreements for occupied units.

These documents ensure compliance and allow us to set up your account properly.

Step 5: Receive Your Online Portal Activation Link

Once we’ve received and reviewed all forms and documents, we’ll send you an online portal activation link. This portal allows you to track rent payments, view property reports, and communicate with our team.

Pro Tip: Activate your portal promptly to stay updated on your property’s management status.

Common Questions About Property Owner Onboarding

  • How long does onboarding take? Typically, 5-7 business days, depending on how quickly you submit the required forms and documents.
  • Can I onboard multiple properties? Yes, our form accommodates multiple units or properties. Provide details for each one.
  • What if I don’t have tenant agreements? If a unit is vacant or on a verbal agreement, let us know, and we’ll work with you to formalize arrangements.

Contact Fortified Realty Group

Have questions or need assistance during onboarding? Reach out to us at 508-671-7228 or email [email protected]. We’re here to make the process as smooth as possible for property owners in Fall River, MA.

Ready to get started? Contact Fortified Realty Group at 508-671-7228 or email [email protected] to begin onboarding and let us handle the rest!